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Frequently asked questions

You’ll find the answers to some common questions below. For anything else, please email or phone 01722 323955.

Key Dates

4 February 2024Early Bird 1 deadline
(£200 per team)
Register by midnight to save £80 off the standard team registration fee of £280.
31 March 2024Early Bird 2 deadline (£240 per team)Register by midnight to save £40 off the standard team registration fee of £280.
15 September 2024Registration deadlineAll teams and team members must be registered by midnight. No further changes can be made to registrations.
27 September 2024Trailwalker weekendOnsite registration opens at 4pm at Queen Elizabeth Country Park.
31 October 2024Fundraising deadlineAll sponsorship monies to be paid to The Gurkha Welfare Trust by the end of October.


How do I register a new team?

Click on the “Sign up now” button.  You will be asked to complete your personal details, choose your team name, and pay the registration fee.  Once you have completed your team registration, you will need to claim your place and invite your team members to sign up.  Please note that all team members must be 18 years old or above on 27/09/2024.

How do I register as part of an existing team?

Ask your team leader to forward the registration link and password in order to claim your place.  You will need to complete your contact details and personal information (such as dietary requirements and t-shirt size).

Do we have to register as a team of four?

Yes, all Trailwalker teams must have four walkers. Please refer to our terms and conditions for further information.

How do I login to my dashboard?

Click here to access your dashboard.  You will need to enter the email address you used to register, and your individual order number.  You can only access a dashboard for your personal registration – there is no dashboard for the team.

When is the registration deadline?

All team members must register by midnight on Sunday 15 September 2024.  You will not be able to swap team members or change your registration details via your dashboard after this date.

How do I change my details?

If you need to update any of your personal details, simply log in to your dashboard.  The deadline for changes is Midnight on Sunday 15 September 2024.

How do we swap team members?

The team member who can no longer take part should cancel their registration.  The team leader can then issue the registration link and password to the new team member.  The deadline for team changes is Midnight on Sunday 15 September 2024.

What happens if we need to cancel?

If you are forced to cancel prior to the even, please email or telephone 01722 323955 to let us know.  Please see the event Terms & Conditions for information regarding refunds.

The Challenge

How will we receive information before the event?

Along with receiving regular emails from the Trailwalker team, the Map & Event Guide, Support Crew Guide, and Training Guide will be available on the Trailwalker website.

You will be issued with a physical copy of the Map & Event and Support Crew guides at registration on Friday evening, before the event begins.

How fit do I need to be?

A 100km walk is achievable for most people, but you will need to dedicate time to train, especially as a team. Most teams will plan long weekend walks alongside some shorter evening sessions. Please see our Training Guide for further information.

What kit will I need?

Please download the kit list from our Resources page for the full list of essential equipment.

How can I find team members?

Most teams are made up of friends, colleagues or family members. If you’re having difficulty putting together a team, visit our ‘Trailwalker UK’ Facebook group  and post what you’re looking for, eg ‘two people aiming to complete the challenge in approx. 24 hours, in the Kent area’.

What is the course record?

An amazing 9 hours 50 minutes, set by the Queen’s Own Gurkha Logistics Regiment in the military category in 2004. In recent years, the winning team have finished within 10 hours 30 minutes.

Support crew

What does the support crew do?

The support crew meets their team at each checkpoint along the route. They carry extra kit (i.e., wet weather gear and warm clothing), provide additional food, replenish water supplies, and, most of all, motivate and encourage their team.

How many people should be in the support crew?

It is compulsory to have at least one, but we recommend at least two; one to drive and one to navigate. You could consider having more support crew members, enabling them to split into shifts with designated rest periods.

Does the support crew have to meet the team at every checkpoint?

It is not compulsory for the support crews to meet their team at every checkpoint, but we recommend that they do in case a team needs their additional kit, or has to withdraw from the route.

What type of vehicle can the support crew use?

One vehicle pass will be issued at event registration to grant the Support Crew vehicle access to the checkpoints. The vehicle must be no larger than a 12 seater minibus (2.5m × 5.5m). You’ll need enough space for the whole team (in case of drop-outs) as well as support crew and the equipment. Please be aware that there is limited access to checkpoints, often via small country lanes, so these rules must be enforced.

Do the support crew need to register on Friday night?

Although the Support Crew does not have to register on Friday evening, we recommend they come along to collect their vehicle pass.  It is also useful for them to hear the health and safety briefing.


How do I receive donations via Enthuse?

When you register, a fundraising page will automatically be created for you.  Upload a profile photo and add some information about why you are taking part in Trailwalker, then share a link to your page with your friends, family, and colleagues.  Remember to keep updating your page with details about your fundraising and training, and continue to share the link!

How do I thank my donors via Enthuse?

When you view your fundraising page, you will see a list of the donations you have received and can then thank your sponsors personally.  You will also receive an email to notify you when someone makes a donation to your page.

How much do we need to fundraise?

We suggest that each team sets a minimum fundraising target of £1200 – the equivalent of £300 per person.  We ask all teams to have raised at least £800 by Friday 13 September.

When is the fundraising deadline?

We ask that all funds are received by 31 October 2024.

What happens if we don’t meet our fundraising target?

We are grateful for all funds received, and ask that participants make every effort to reach their fundraising target.  The Gurkha Welfare Trust relies on the funds from Trailwalker to continue our vital work in Nepal.

Can I fundraise jointly with another team?

Yes, if you are registering two or more teams, you are welcome to fundraise together.  If you plan to use just one fundraising page for your joint total, please let us know so we can make a note and correctly allocate your sponsorship.

Can I use an alternative online fundraising platform?

We strongly recommend using your Enthuse fundraising page.  It is automatically created when you register, very user friendly, and will contribute to our overall event target.  However, if you would prefer, you can alternatively set up a JustGiving page.

How can my sponsors Gift Aid their donation?

If a sponsor donates via Enthuse or JustGiving, they will be given the option to Gift Aid their donation.

If you receive donations offline, please ask your sponsors to complete their details on a sponsorship form and tick ‘yes’ to Gift Aid.  Once you have completed your fundraising, please return the form to us.

How do I pay in offline sponsorship?

Please send cheques and/or Charities Aid Foundation vouchers to: The Gurkha Welfare Trust, PO Box 2170, 22 Queen Street, Salisbury, SP2 2EX. Please include a note with your name and your team name so we can allocate the funds accordingly.

Can I fundraise for another charity?

We ask participants not to fundraise for other charities.  The event is organised jointly by The Gurkha Welfare Trust and The Queen’s Gurkha Signals.  We put a lot of time, resources, and hard work into Trailwalker, and rely on the funds raised to support The Gurkha Welfare Trust’s vital work in Nepal.

Can I request some fundraising materials?

Yes, of course!  Some downloadable fundraising materials are available on the ‘Fundraising’ or ‘Resources’ pages of our website.  If you would like anything else, please email or phone 01722 323955 and we’ll be happy to help.  We can usually provide balloons, collection boxes, wristbands, pin badges, pens, stickers, etc.